DAI is a global development company with corporate offices in the United States, the United Kingdom, EU, Nigeria, Pakistan, and Palestine and project operations worldwide. We tackle fundamental social and economic development problems caused by inefficient markets, ineffective governance, and instability.
About the Job
The Administrative Assistant will be responsible for efficient and accurate administrative operations of the project office. She/he will maintain proper filing and ensure that all required supporting documents for all transactions follow both DAI (internal) and USAID Cooperative Agreement rules and regulations. The Administrative Assistant will assist in coordinating and arranging travel logistics for project staff, consultants, and visitors.
Responsibilities
- Maintaining project files and documents.
- Providing logistical support for project events and activities.
- Performing receptionist duties: receiving and directing telephone calls, email communications, and in-person inquiries to appropriate staff members; taking and relaying messages.
- Conducting searches to find needed information, using the internet or any other sources.
- Coordinating conferences and meetings and arranging both in-house and external events.
- Taking meeting notes.
- Supporting the Operations Associate Director in the coordination and follow-up on all transportation logistics for staff, consultants and visitors as needed.
- Supporting consultants and project staff with administrative processes and requirements.
- Scheduling and confirming appointments for clients, customers or supervisors.
- Overseeing and coordinating the purchase, receipt and distribution of office supplies and stationery.
- Understand DAI and USAID rules, regulations, processes and systems for compliant project implementation
- Familiarity with DAI systems particularly TAMIS and other project management systems
- Ensuring the safeguarding of staff and strict adherence to a zero-tolerance policy towards corruption and unethical behavior.
- Upholding DAI ethics and values in all aspects of the job.
- Providing other administrative and operational support as needed.
Qualifications
- Bachelor’s degree preferred and/or 2+ years of administrative assistance experience, or an equivalent combination of education and experience.
- Experience using Microsoft Word, Excel, and PowerPoint.
- Strong verbal and written communication skills in English and Somali.
- Previous experience working with international NGOs or donors, such as USAID-funded projects, is preferable.
- Prior work experience in Somalia.